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Attorney Best Practice Reminders


Civil Cover Sheet

When filing a new case, remember to always submit the completed Civil Cover Sheet (JS44) http://www.uscourts.gov/forms/civil-forms/civil-cover-sheet. Both pages should be completed. Section 3 on page 2 is very important and is often overlooked.



Duplicate Text - Party Role/Name

When filing a document, it is not necessary to enter the filing party's name or party role in the free text box. CM/ECF sill automatically prompt you to select the party/parties on whose behalf you are filing. This information will automatically be placed at the end of the docket entry. When one enters the filing party's name/role this would duplicate text in the docket entry, requiring removal by one of our data quality clerks.



Increased PDF Size Limit

The size limitation for PDF documents has been increased from 15MB to 35MB. The CM/ECF Policies and Procedures Manual (Appendix B - Local Civil Rules) has been updated to reflect this change. http://www.ohnd.uscourts.gov/home/rules-and-orders/local-civil-rules/.



Problems Viewing Restricted Documents (documents that are not available to the public and are restricted for viewing by the attorney(s) on the case)

In order to view a restricted document, you must be logged into your CM/ECF account. Restricted documents cannot be viewed using a PACER login. Examples of restricted documents include: most entries in Social Security or ERISA cases; Presentence Reports.



Update Your PACER Account in Preparation for CM/ECF NextGen

In August of 2014 changes were implemented by PACER and included the ability to upgrade PACER accounts. An upgraded PACER account will be mandatory when the court migrates to CM/ECF NextGen. If you have not already done so, please upgrade your PACER account.

pVisit the court's website for instructions on upgrading a PACER account and more information on CM/ECF NextGen. Additional NextGen information can be found on PACER's website.



CM/ECF Compatible Browser

Be sure to use an approved browser for CM/ECF. Google Chrome is not compatible, and is the cause of numerous calls to our Help Desk to report problems. Refer to the CM/ECF User's Manual for more information.



CM/ECF Search Feature

The search feature is a useful tool for finding the correct event for your filing. It is located on the right side of the blue menu bar at the top of the screen. To use, click on the search button, enter a key word from the title of the document being filed, and click Search. A list of possible events will be displayed. Click on one of the events to start filing.

Please note, the search menu option in CM/ECF will not work properly in Internet Explorer 11 unless the browser is added to Compatibility View.

To turn on Compatibility View you should first be in CM/ECF. Under Tools, select Compatibility View Settings. The necessary URL information will automatically fill in the "Add this website" box. Press Add, and then press Close to save and finish.



Unable to Log Into CJA eVoucher

CJA eVoucher will not work properly in Internet Explorer 11 unless the browser is added to Compatibility View.

To turn on Compatibility View you should first be on the page for CJA eVoucher. Under Tools, select Compatibility View Settings. The necessary URL information will automatically fill in the "Add this website" box. Press Add, and then press Close to save and finish.



Filing of Proposed Consent to Magistrate Judge

The form Consent to Exercise of Jurisdiction by a United States Magistrate Judgeshould not be filed until all parties have consented and entered their signatures on the form. See Fed. R. Civ. P. 73(b)(1) which states "a district judge or magistrate judge may be informed of a party's response to the clerk's notice only if all parties have consented to the referral."



Service of Sealed Documents

Sealed documents are not served upon opposing counsel through CM/ECF. Notice is given, via the Notice of Electronic Filing, but in most cases attorneys are not able to view the sealed document through CM/ECF. Please remember to modify your certificate of service so that it accurately explains how service was perfected. Many times sealed documents are filed with a certificate of service that incorrectly states that service was perfected through the electronic filing system.



Abbreviations and All Caps Text in Docket Text

Please do not use abbreviations or all capital letters in docket text.



Password Reset

To avoid being locked out after resetting a password, please wait at least 15 minutes before trying to log in.



Search Feature

Not sure where to find the event for the document you are filing? CM/ECF contains a search feature.

Enter a key word in the name of your filing and click the Search button.  CM/ECF will return a list of events. You can begin the filing by clicking on one of the items listed.



Secondary Emails

CM/ECF allows users to add additional email addresses to their account so that staff can be notified of filings.

The court receives quite a bit of bounced email due to old addresses not being removed. It is good to occasionally check your secondary email to see if changes need to be made due to staffing changes.

For instructions, see page 41 of the CM/ECF User Manual.



s/ Signature on Documents

The s/signature on the document should be the same as the attorney whose login and password is being used to file the document. See Paragraph 18 of the pursuant to paragraph 18 of the Electronic Filing Policies and Procedures Manual.



Revised Civil Cover Sheet

The civil cover sheet has been updated, adding a new Nature of Suit 376 Qui Tam (31 USC 3729(a)). Please be sure to use the most current form, which is dated 11/15.

Also, please be sure to answer every question on the form. Section 1(b) on the front page, and Section III on the back page are often skipped. Both address jurisdiction, and are very important.



Reminder to Notify the Court of Change of Address

Please remember to advise the court if your address or email changes.

Local rule 83.5(i) Change of Address
All attorneys admitted to practice in this Court are required to submit a written notice of a change of business address and/or email address to the Clerk upon the change in address.

For your convenience, address changes can be submitted electronically on the attorney page of the court's website. Click Here: Attorney Registration Change of Name/Address



Reminder to Describe Attachments and Upload Each Separately

When filing a document with attachments, be sure to upload each attachment separately, and describe it. Exhibit A does not provide enough descriptive information. Use the free text box to explain what Exhibit A is.

Also, please avoid duplicate wording. If you pick Exhibit in the drop down list under Category, it is not necessary to type Exhibit in the Description box. It should be entered as shown in the example below. Re-typing a word that is selected from the drop down list will result in duplicate wording, i.e., Exhibit Exhibit A.