The 2017 RFPs will be posted on this website on or about June 24, 2016
As long as locations are all in the same catchment area, only one proposal needs to be submitted. All locations and required documentation for each location must be noted on the proposal and all locations must be able to provide requested services. If locations are in different catchment areas, then a proposal can be submitted if there is a RFP for area where the agency is located.
The offered price should include the cost for collection of urine specimens and placing the specimens in the mail only. The Government pays the cost of supplies, postage and testing.
As indicated on page L-3 of the RFP, the offeror need only complete and sign Attachment A (Certification of Compliance Statement), certifying that they will provide the mandatory requirements as stated in Sections C, E, F and G and comply with the conditions of the RFP. If the offeror will be subcontracting services, then separate forms need to be completed by each subcontractor.
This form and all forms in Section J are only copies of forms that may be used if a BPA is awarded. These forms are not completed and submitted with the proposal.
An agency must provide all monitoring reports from the past 18 months for all contracts, (federal, state and local) at the agency locations in the catchment area solicited. A letter can only be submitted if a monitoring report is not available.
Resumes do not need to be provided, but all information on Attachment C must be included, as well as copies of licenses and certifications. A resume which includes all of the required information on Attachment C may be attached in lieu of including the information on Attachment C. Just note on Attachment C that a resume is attached with that information.
Correct. Completion and submission of Attachment A certifies that your agency will comply with the requirements in Sections C, E, F and G of the RFP. A narrative response is needed for the Background Statement ( Section L-Attachment B). Requirements for the Background Statement are Listed in Section L-2. a. through d.
Monitoring reports from the previous 18 months should be submitted for all federal, state and local contracts for all services that were provided at that particular agency location. If the vendor is not able to provide copies of monitoring reports, the vendor shall provide copies of certificates or letters from federal, state, or local agencies indicating that the vendor has had a satisfactory or higher rating for the previous 18 months.
All Attachments under Section J are forms that are used if a contract is awarded and are not required to be submitted with the proposal. If a contract is awarded, you will be advised if completion of this form is required.
The Sections L and M themselves do not need to be submitted, but the completed Attachments A-D in Section L are required.
No. You must have a current qualified employee or subcontractor to perform all services as stated in Section C of the RFP. If a new staff person is hired after the contract is awarded, the agency will need to provide all information and documents about that person, just as they are required to do in the original proposal.
Yes, this is often done with mental health agencies which do not have a psychiatrist on staff.
The original RFPs that were posted had the EMQs as 1. This was incorrect, as the EMQs are stated in units per month. It should have been 31. This was corrected on 7/3/13 and noted on the website under the links for each of the RFPs.
Yes, as long as the modifications are received prior to the solicitation closing date and time.
Only the forms in Section J must be used.
All requirements for Attachment B are listed under 2. a. through d. on pages L-3 and 4. 2.b. indicates a requirement to "state expressly each location at which the offeror and any proposed subcontractors intend to provide services in response to this solicitation."
A Cover Page is not required, but can be used if you desire.
Page numbering is not a requirement, but tabs are.
It is not a requirement listed in the RFP to not use a binder, however, we ask that you not use them as it makes it difficult for staff to review when they are submitted in binders. Your proposal could not be determined to be technically unacceptable based on that criteria. The use of a bonder clip would be fine.
Wage rates are applicable to urine collection services only.
No, however, their are functions in Adobe that will allow you to type on the forms or they can be handwritten.
Monitoring reports should be provided for any contracts(state, federal or local) for any services over the past 18 months at the agency location where services are being proposed.
We are unable to provide copies of the reports. If the monitoring reports are unavailable to you, you must specifically state so in your background statement and explain why they are unavailable. You should also state that you had previously notified the U. S. Pretrial Services and Probation Office of this issue.
There is no requirement to provide references for subcontractors.
If you are proposing the use of a subcontractor for any services, an "S" should be placed next to the price of that service in Section B.
No, copies of licenses do not need to be attached if it is listed on Attachment C.
According to Page L-3, "The offeror shall identify all required documents included in the submitted proposal through the use of labeled tabs. "
According to the Note on Page L-1, "The signature of the original and additional copies must contain original signatures of the offeror in this block." In other words, all proposals submitted must have original ink signatures (no rubber stamps) for the forms that require the offeror's signature. No copies of original signatures are allowed.
Attachment B is used. Page L-3-Attachment B(1 through 3) outlines all the requirements for completion of the Background Statement (Attachment B) and all additional documentation that needs to be provided with the Background Statement.
There is no requirement for a narrative regarding your agency history and experience. Attachment A is a certification that the Offeror will comply with the the requirements stated in Sections C, E, F and G. Any narrative on Attachment B would relate to subcontractors and other required information as listed in paragraphs 2.a through d. on Pages L-3-4. Attachment C contains information on staff qualifications and certifications, and Attachment D is where required reference information is listed.