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The filer should electronically file the praecipe and attach the document(s) they want the Clerk of Court to issue. Then the clerk's office will extract and issue the documents and mail them to the filer. The clerk's office will also modify the praecipe docket text to reflect that document(s) was issued and indicate the date of issuance. (Example: Alias summonses issued on 10/13/00).
If you make an emergency filing, such as a motion for a temporary restraining order that requires immediate attention, you should also call chambers by phone to notify them that the matter requires immediate attention. Failure to do so could result in your filing not receiving immediate attention.
E-mail notices of electronic filings are automatically created by the computer and sent from a special computer e-mail account, not from an individual at the Court. Therefore, responding or sending e-mail to the address from which the notice was sent is futile. We have discovered, long after the fact, instances where attorneys have responded to the computer account with comments on the judges rulings, with questions of importance and with files that they had forgotten to attach to their original filings. Also note that replying directly to the notice of electronic filing does not send a message to the other recipients of the notice. If you need to contact the Court by e-mail, please ensure that your message is addressed to a specific individual, not to the computer generated account. The best method of ensuring timely response to queries is to contact the Court by phone.
SECURE SOCKET LAYERS (PORT 443 MUST BE OPEN)
In networked situations we have had several occurrences where an attorney's machine locks up at the login screen. If the symptom is that you get the login screen, fill it out and the system hangs after hitting the submit button, then your network might be blocking Secure Socket Layer (SSL) port 443 (that's the point where CM/ECF transitions from web port 80 to SSL port 443). Contact the system people at your firm and ask them to check if any of your routers or firewalls are blocking this port. Please note that at firms with multiple routers or firewalls, some attorneys may experience this problem while others within the same firm, connected to a different router or firewall that does not block that port, may be able to connect without a problem. Thus your network staff should check all routers and firewalls that you may be connected to within your firm.
If your system hangs, or you are prevented from logging in, you may need to: clear out files the system places in your /windows/temp directory, the cookies.txt and cache in the users Netscape profile, reboot, and the system should return to normal. The CM/ECF application is creating files called nsform??.tmp in a computers /windows/tmp directory. On NT it would be in the users profiles directory. On Win2K its in /documents and settings/username/local settings/temp. (They are java coded forms.) The ?? is a number and/or character value. The files are created and unique ?? identifiers are given. Once the system runs out of letter number combinations (36 x 36 possible), it cannot create more nsform?? files and the system hangs. CM/ECF creates these files, but does not delete them. Removing only the nsform??.txt files from /windows/temp will fix the problem without bothering the Netscape cookies.txt or cache.
IMPORTANT NOTICE TO AOL USERS:
When you upgrade to AOL version 9.0, the AOL installation routine may reset your Anti-Spam preferences, which may prevent you from receiving notices of electronic filing and other ECF-related e-mails from the Court. CM/ECF users who use (or plan to upgrade) to AOL 9.0 should verify that email@example.com is listed in your AOL address book, so that ECF-related e-mails are not blocked from reaching your AOL account. Also note, however, that you should never send e-mail to firstname.lastname@example.org since the Court does not accept e-mail sent to that account.
WHAT IS REALTIME TRANSCRIPT?
Realtime transcript is an unedited draft transcript that can be sent by the certified realtime reporter (CRR) electronically during the proceedings or given immediately following adjournment. It is not intended to be used in subsequent proceedings for impeachment or for any other purpose, including distribution. The realtime unedited transcript may contain errors, some of which could change the accuracy or meaning of the testimony.
WHAT IS A CRR?
A CRR is a Certified Realtime Reporter. In order to attain the credential, a court reporter must pass a qualifying exam given by either the National Court Reporters Association or the United States Court Reporters Association, certifying that they are proficient in realtime court reporting.
WHAT ARE THE REALTIME FEES?
A CRR may charge the following fees for a realtime transcript:
One feed, the ordering party pays $3.05 per page;
Two to four feeds, each party receiving a feed pays $2.10 per page; or
Five or more feeds, each party receiving a feed pays $1.50 per page.
HOW DO I ORDER REALTIME TRANSCRIPT?
Before the trial begins in a case, the party or their attorney should submit a Non-Appeal Transcipt Order form to the Court Reporting Department in the courthouse where the trial is to be held within the district. This will give the reporter time to prepare for the case. A Non-Appeal Transcript Order Form may be obtained here.
DO I NEED ANY EQUIPMENT OR SOFTWARE TO READ THE REALTIME TRANSCRIPT?
Yes. In order to receive an electronic realtime feed while in the courtroom, each requesting party will need to provide a computer, and any one of several receive programs, to be able to receive the realtime feed.